• Provide the Club Administrator with the following:  Team Admin Name, league playing in.

• Review your team data in GotSport and confirm that your roster is complete, including at least two coaches.  Verify photos for coaches and players.

• Provide IN & KY Out of State Permission to Play forms to the Club Administrator, if applicable.

• Coaches should review the Galaxy Members >Coach Responsibilities for a list of tasks to be completed, including Risk Management.

• Determine what league your team will be playing in and review the information provided in the Team Administration section of our website for that league.

• With the assistance of the Director for your age group, determine what tournaments your team will be participating in and the applicable registration deadlines.

• Schedule a parent meeting to gather information and discuss the upcoming season.

• Instruct your players to order their uniforms from Soccer Village online.  Refer them to the Uniforms page on our website.  Consider ordering an extra uniform for your team.

• Calculate a budget for the season and communicate deadlines for payment of team fees to your families.

• Set up email and text distributions, if need be. This will automatically be set up in Playmetrics

• Open a team checking account at US Bank (Please Contact Glenn first), or choose an alternate option (Venmo)

• Self schedule games with opponent Please schedule games with the ref coordinator if playing in Cardinal or GLC. (Please see ref coordinator in uner Team Admin Section.

Fees for the fall and spring seasons consist of club fees and team fees.

Refer to the Galaxy Members -Fees page of our website for details of the fees by age group and program.

Club Fees include:  league fees, player cards, coaching/training, field rental, maintenance and equipment and league referee coordinator fees.  The club fees will be paid by each player directly to the club via online payment through the player online registration system.  Different level teams pay different amounts depending on the age group, level of play, amount of training, type of coach (paid coach or trainers) and level of commitment required by the players.

Team Fees include: (These are seperate from Club Fees)

1.  Referee fees for league games

2.  Tournament entry fees

3.  Coach travel expenses (refer to Travel Policy on Team Admin>Important documents page)

4.  League fees (if play in more than one league – club pays for more expensive league)

5.  Extra uniform

6. Turf Field rental if applicable - Club provides grass field rentals 2-3 days a week depending on level of team

The team fee is paid via check to the Coach or Team Administrator of your team.  The team fee varies by team depending on the number of players on the team and the number of tournaments your team plays. 

Parents and players over the age of 16 can work the suite at the FC Games- Each parent/player will be credited money towards there club fees.  More info can be found on in<a value="http://www.playmetrics.com/" label="" type="url" href="http://www.playmetrics.com/" target="_blank" data-runtime-url="http://www.playmetrics.com/"> PlayMetrics - Resources.

Club Fundraising

Cincy Galaxy is a non profit and we rely on fudraising and sponsorships to help run the club.  If anyone is intrested in helping with any club fundraisers please reach out to www.cincygalaxy@gmail.com. 

Cincy Galaxy will run 3-5 club fundraisers a year, we ask that everyone participates by shairing info with all friends and family.

Team Fundraising

All teams are welcom to fundraise, all money raised during team fundraisers will stay in the team account.

All uniform orders are placed online with Soccer Village.  Instructions for ordering can be found in the Galaxy Members >Uniform and Apparel page of our website.

Be sure to review tournament options in advance to the start of the season and make note of tournament registration deadlines.

The club will send out some recomendations for some tournaments prior to the season.  We would like to do at least 1-2 tournaments as a club.

Review the Club Travel Policy document for information on the number of recommended tournaments, handling out of town coaches’ expenses, and guest player policies.

Also include in your team budget the hotel costs for your coach for any out-of-town tournaments. 

Ohio Soccer Association provides general liability and participant accident medical coverage for their member affiliates while conducting operations on behalf of Ohio Soccer Association.

If you need to provide our insurance certificate to a facility/school in order to practice or play a game there, contact the Club Administrator to request a copy of the insurance certificate.  Provide your team name, age group, coach name, intended use of the facility (indoor vs outdoor), league your team plays in, as well as the name and address of the organization requesting the proof of insurance.

If you are playing in a tournament that is outside of Ohio, you must complete the online Permission to Travel Form and bring a copy with you to the tournament registration.

Steps to this process will updated when OSA transitions to Got Sport in Fall 2024.

To have a guest player play with your team in a tournament, you must complete the online Ohio Soccer Association Carded Tournament Guest Player Permission Form and bring a copy with you to the tournament registration.

This process will be updated when OSA transitions to Got Sport in Fall 2024

Click here for more information from the OSA website.