• To Do List

    • Provide the Club Administrator with the following:  Team Admin Name, league playing in.

    • Review your team data in GotSport and confirm that your roster is complete, including at least two coaches.  Verify photos for coaches and players.

    • Provide IN & KY Out of State Permission to Play forms to the Club Administrator, if applicable.

    • Coaches should review the Galaxy Members >Coach Responsibilities for a list of tasks to be completed, including Risk Management.

    • Determine what league your team will be playing in and review the information provided in the Team Administration section of our website for that league.

    • With the assistance of the Director for your age group, determine what tournaments your team will be participating in and the applicable registration deadlines.

    • Schedule a parent meeting to gather information and discuss the upcoming season.

    • Instruct your players to order their uniforms from Soccer Village online.  Refer them to the Uniforms page on our website.  Consider ordering an extra uniform for your team.

    • Calculate a budget for the season and communicate deadlines for payment of team fees to your families.

    • Set up email and text distributions, if need be. This will automatically be set up in Playmetrics

    • Open a team checking account at US Bank (Please Contact Glenn first), or choose an alternate option (Venmo)

    • Self schedule games with opponent Please schedule games with the ref coordinator if playing in Cardinal or GLC. (Please see ref coordinator in uner Team Admin Section.




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  • Fees

    New for 2025/2026!!


    Club and Team fees will be combined into one fee.  Please see About  tab Club Fees for more info.



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  • Fundraising/Sponsorships

    Parents and players over the age of 16 can work the suite at the FC Games- Each parent/player will be credited money towards there club fees.  More info can be found at https://playmetrics.com/club-resources/resources


    Club Fundraising

    Cincy Galaxy is a non profit and we rely on fudraising and sponsorships to help run the club.  If anyone is intrested in helping with any club fundraisers please reach out to www.cincygalaxy@gmail.com. 

    Cincy Galaxy will run 3-5 club fundraisers a year, we ask that everyone participates by shairing info with all friends and family.


    Team Fundraising

    All teams are welcom to fundraise, all money raised during team fundraisers will stay in the team account.


    Sponsorships

    Cincy Galaxy is a non profit and we rely on fudraising and sponsorships to help run the club.  If anyone is intrested in a sponsorship opportuinity - Pleaes click link for more info  https://forms.gle/spqBJciStisEp3zU9



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  • Uniforms

    All uniform orders are placed online with Soccer Village.  Instructions for ordering 

    Click Here

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  • Tournaments

    Be sure to review tournament options in advance to the start of the season and make note of tournament registration deadlines.


    The club will send out some recomendations for some tournaments prior to the season.  We would like to do at least 1-2 tournaments as a club.


    Review the Club Travel Policy document for information on the number of recommended tournaments, handling out of town coaches’ expenses, and guest player policies.


    Also include in your team budget the hotel costs for your coach for any out-of-town tournaments. 


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  • Insurance

    Ohio Soccer Association provides general liability and participant accident medical coverage for their member affiliates while conducting operations on behalf of Ohio Soccer Association.


    If you need to provide our insurance certificate to a facility/school in order to practice or play a game there, contact the Club Administrator to request a copy of the insurance certificate.  Provide your team name, age group, coach name, intended use of the facility (indoor vs outdoor), league your team plays in, as well as the name and address of the organization requesting the proof of insurance.


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  • Print Rosters and Player Cards - Got Sport

    Team rosters and player cards can be printed in Got Sport.  If for some reason you lose a roster or need a new roster due to player transfer, click link below and follow steps provided.


    https://gotsport.zendesk.com/hc/en-us/articles/360051873134-Printing-Roster-Player-ID-Cards-for-an-Event-Roster-as-an-Admin

  • Score Reporting - Got Sport

    After every league game the Home team must go into Got Sport and record the score.  Please make sure this is done withing 48 hrs of the game being played.  


    Please click link below on how to enter the score through Got Sport


    https://gotsport.zendesk.com/hc/en-us/articles/360053699153-As-a-Coach-Manager-How-to-Enter-Upload-a-Score